How To Be Your Own On-The-Day Coordinator

Planning a wedding can be stressful and challenging. Some brides, even those who enjoy the planning at the start, will have hurdles along the way. Although it is quite easy to just hire someone to do full coordination, a lot of brides nowadays want a more hands-on approach to their own wedding planning. After all, it is not every day that you get married. At the same time, there is no one who can understand or predict the bride’s decisions better than the bride herself especially when it comes down to the details.

However, despite most brides’ desire to be their own on-the-day wedding coordinator, a lot of them settle for hiring other people due to the sheer number of things that have to be taken care of. Still, enjoying the wedding that you  have planned for and dream of, and being your own on-the-day coordinator is possible whether you are having your wedding in the Kaisa Heritage Center, the beach, Fernwoods, or anywhere else. Below are some tips to help you.

·         Create a checklist. The first thing you will have to prepare is a checklist of things and tasks that need to be done on the wedding day. While running through your whole wedding day in your mind, create a checklist of items to distribute and collect, and tasks that need to be done. Make your checklist as detailed as possible; include the person in-charge and the specific time that each task needs to be done. 

·         Delegate. Accept that you should not be doing anything on your wedding day except to enjoy yourself. Hence, you will have to delegate everything to a group of people who will be your coordinating team. 

·         Get people you can trust and rely on. The secret is in getting the right people for your team. Get those that you can trust and rely on, and those who can think on their feet. Quick decision-making skills and critical thinking are traits that you would want for people coordinating your wedding.

·        Have contingency plans. It is best to have more than just one plan for your wedding day. Think of possible things that can go wrong and have something in place in case any of these happens. Prepare for things such as if the company providing the cateringservices in Quezon City is late for their call time or if the weather does not cooperate.

·         Do a dry run. Once you have your checklist, your coordinating team, and the assigned tasks, then do a dry run of the wedding. Go through the whole day from start to finish as if it is the wedding day itself. Chances are you will make some revisions to your plans afterwards.

Choosing Catering Services

Planning an event is not a simple thing. There are many details that need to be chosen and arranged for. In order for your event to be a success you will have to choose carefully.

Whether you are planning for a wedding, a birthday party, a reunion or any big event, food will always play a big part and consume a huge chunk of your planning. You are lucky if you have booked Gazebo Royale as they have catering partners inQuezon City that have great reputations. If you have rented a place that doesn’t have catering partners, your choices will be unlimited but choosing might get a bit harder.

Here are several key factors to consider when hiring catering services:

Budget

Make sure to calculate a budget for food and catering services. Check with different caterers to see and compare what they have to offer and if they fit into your budget. Most of the established catering companies are able to adapt a menu to match the needs. Aim to get at least four or five different quotes which gives the option of comparing the different services side-by-side to make it easier to see which cater offers the more all-inclusive option.

In the process of getting the quote it helps to check that the caterer offers services like providing the linen and tableware which often varies with the different companies.

Food Quality

This should be your number one priority. Quality doesn’t necessarily mean a huge price increase so don’t be afraid to ask for quotes from caterers who are well-known to get deliver the best food services. You most likely will get referrals from feedback from actual customers. Ask for a taste testing session to get firsthand experience of what is on offer. Also, make sure the catering service is based in professional commercial premises and able to offer the talented serving staff to make sure things go as smooth as possible on the big day.

Styling Services

Catering services do not only deliver food, they can style the event place as well. Check what are the options included in their packages and their portfolio of catered events. This will help you decide whether to get them for styling services or hire a separate event stylist.

Availability and Payment Options

Of course, check if the catering service is available on a specific date. Most well-known caterers usually get booked earlier so the earlier you plan and scout around for suppliers, the bigger the chance of being able to get the catering service you want. Also, check on the payment and booking requirements. A catering service offering the more flexible payment terms is likely to be an attractive choice for many.